Q&A | Program 2020
Q. WHAT IS PROGRAM 2020?
This was a 5-year plan presented by the Facilities Committee and the Finance Committee, to the LPOA Board of Directors. It provided a 5-year plan for incremental Dues Increases that would help to repair and replace MANY failing amenities.
During the East Lake Pool Transparency Report (April 2017), we provided details on how the Program 2020 was altered to help expedite the pool, after it unexpectedly failed and was decommissioned in Oct 2015.
Here was the Power Point presented in Dec 2015 to residents at an open meeting.
Here is a link to regularly posted progress updates.
The Association was sued immediately following their vote to approve Program 2020 with the expedited pool.
Q. WHY WAS PROGRAM 2020 NOT PUT TO A VOTE?
A. It was within the elected Boards Authority to plan and approve the Program 2020 replacement projects for the Cove Clubhouse, East Lake Pool and the East Lake Marina. This is the same authority when another Board of Directors approved the Grouting of the West Lake Spillway, Renovation of the West Lake Pool and the Renovation of the West Lake Marina.
As long as the projects can be paid for within the reserves of the association and within our legal limits of borrowing, then it is what the association has elected the Board to do. This was tested in court and found to be well within the board’s authority.
This was a 5-year plan presented by the Facilities Committee and the Finance Committee, to the LPOA Board of Directors. It provided a 5-year plan for incremental Dues Increases that would help to repair and replace MANY failing amenities.
During the East Lake Pool Transparency Report (April 2017), we provided details on how the Program 2020 was altered to help expedite the pool, after it unexpectedly failed and was decommissioned in Oct 2015.
Here was the Power Point presented in Dec 2015 to residents at an open meeting.
Here is a link to regularly posted progress updates.
The Association was sued immediately following their vote to approve Program 2020 with the expedited pool.
Q. WHY WAS PROGRAM 2020 NOT PUT TO A VOTE?
A. It was within the elected Boards Authority to plan and approve the Program 2020 replacement projects for the Cove Clubhouse, East Lake Pool and the East Lake Marina. This is the same authority when another Board of Directors approved the Grouting of the West Lake Spillway, Renovation of the West Lake Pool and the Renovation of the West Lake Marina.
As long as the projects can be paid for within the reserves of the association and within our legal limits of borrowing, then it is what the association has elected the Board to do. This was tested in court and found to be well within the board’s authority.
Q&A | Single Source Bidding
Q. WHY WERE THE PAVILION AND THE EAST LAKE POOL NOT PUT OUT FOR BIDS?
A. The Pavilion and Activities Center was put out for an Architectural Bid Process. This way we could get competition on concepts and pricing. Rose Design was picked for best concept and pricing. The lawsuit initially blocked our ability to obtain loans for the project.
When the circuit court ruled in favor of the LPOA in regard to borrowing money, the association then had only seven (7) months to build the Pavilion before May of 2017 opening. The Board determined that we would enter into a Design –Build process with the Rose Companies and we negotiated a final price after review of project cost sheets and markups.
After completion of the Pavilion, the Board determined that this process worked well and repeated it with Rose to build a similar building at the East Lake.
Furthermore, the Board entered into a Design – Build contract with K.C. Gunite who was the low bidder in the 2012 West Lake Pool renovation. The Board wanted the same equipment and high quality at the East Lake Pool that we received at the West Pool.
Therefore, the two separate Design- Build contracts saved the high costs of an overall General Contractor, and mitigated the risks of going with a low bidder that the Association had no experience with. Thereby guaranteeing the quality and success of the project. If you are not already familiar with the language, please Google ‘Design-Build’ view the pros and cons of this process used by corporations, cities, counties, states and federal government.
A. The Pavilion and Activities Center was put out for an Architectural Bid Process. This way we could get competition on concepts and pricing. Rose Design was picked for best concept and pricing. The lawsuit initially blocked our ability to obtain loans for the project.
When the circuit court ruled in favor of the LPOA in regard to borrowing money, the association then had only seven (7) months to build the Pavilion before May of 2017 opening. The Board determined that we would enter into a Design –Build process with the Rose Companies and we negotiated a final price after review of project cost sheets and markups.
After completion of the Pavilion, the Board determined that this process worked well and repeated it with Rose to build a similar building at the East Lake.
Furthermore, the Board entered into a Design – Build contract with K.C. Gunite who was the low bidder in the 2012 West Lake Pool renovation. The Board wanted the same equipment and high quality at the East Lake Pool that we received at the West Pool.
Therefore, the two separate Design- Build contracts saved the high costs of an overall General Contractor, and mitigated the risks of going with a low bidder that the Association had no experience with. Thereby guaranteeing the quality and success of the project. If you are not already familiar with the language, please Google ‘Design-Build’ view the pros and cons of this process used by corporations, cities, counties, states and federal government.
Q&A | Cove Clubhouse
Q. WAS THE COVE PLAYPARK PUT OUT FOR BIDS?
A. The LPOA was the Project Manager for the Playpark. We did not have a General Contractor. We put numerous parts of this out for bid like Synthetic Turf, Shelter, Concrete, Electrical work as well as Play Equipment. The final Play Equipment and Concept that was approved by the Board could not be then put back out for bid because A.B. Creative was the regional representative for the equipment. This is the same process Lees Summit Parks and Recreation uses.
Q. WHY WAS THE COVE CLUBHOUSE TORN DOWN?
A. The 1973 Declarant planned a Clubhouse in the master plan for the community. After the original Clubhouse was built in the early 70’s, the Association voted to merge the LPOA in 1984 with the East Lake Association, thereby creating one large scale community. The members of the Association also voted to acquire the Lakewood Oaks Golf Club and become social members of the Club.
In 2015 when it was determined that the old Cove Clubhouse required $1.3 Million of repairs and renovation, the Board determined that according to the master plan, the Lakewood Community only needs one clubhouse. Therefore, it was determined that the Lakewood Oaks Clubhouse would serve that purpose, and the Cove Clubhouse was torn down to save the annual operations cost and the cost of repairs and renovation. The Board then authorized the building of a Pavilion in its footprint to serve the needs of the community with shelter, bathrooms and snack bar as they were accustomed to.
A. The LPOA was the Project Manager for the Playpark. We did not have a General Contractor. We put numerous parts of this out for bid like Synthetic Turf, Shelter, Concrete, Electrical work as well as Play Equipment. The final Play Equipment and Concept that was approved by the Board could not be then put back out for bid because A.B. Creative was the regional representative for the equipment. This is the same process Lees Summit Parks and Recreation uses.
Q. WHY WAS THE COVE CLUBHOUSE TORN DOWN?
A. The 1973 Declarant planned a Clubhouse in the master plan for the community. After the original Clubhouse was built in the early 70’s, the Association voted to merge the LPOA in 1984 with the East Lake Association, thereby creating one large scale community. The members of the Association also voted to acquire the Lakewood Oaks Golf Club and become social members of the Club.
In 2015 when it was determined that the old Cove Clubhouse required $1.3 Million of repairs and renovation, the Board determined that according to the master plan, the Lakewood Community only needs one clubhouse. Therefore, it was determined that the Lakewood Oaks Clubhouse would serve that purpose, and the Cove Clubhouse was torn down to save the annual operations cost and the cost of repairs and renovation. The Board then authorized the building of a Pavilion in its footprint to serve the needs of the community with shelter, bathrooms and snack bar as they were accustomed to.